Invoices, insurance, taxes… a practical tool for sorting and disposing of administrative documents

Whether paper or digital, documents tend to pile up. The method to sort without making a mistake…

With spring, comes spring cleaning… And since it’s going to be cold this weekend, you might as well combine the useful with the impossibility of enjoying spring…

Beyond cupboards and other sorting, it is also interesting to delve into the mass of administrative papers that tend to pile up.

However, it is not necessary to keep most documents. Electricity and gas bills, certificates, insurance, payslips, medical certificates, tax notices, account statements… which ones should be kept, which should be thrown away, after how much? of time?

An online simulator

But finding your way around is not always easy. This is why a simulator is put online to simplify the process. This service-public.fr tool thus makes it possible to see things more clearly for each document.

Otherwise, here is a non-exhaustive list…

Permanent shelf life

It is preferable because it could be useful to keep for life: the civil status certificate such as the birth, recognition, marriage or death certificate that it is the complete copy and extract.

Such as the marriage contract: documents relating to the property brought or acquired during the marriage by donation or bequest, the PACS agreement, the family record book, the divorce judgment, the adoption judgment, the act of recognition of a child.

And also diploma, deed of sale or title deed, retirement pension payment slip, military booklet, automobile information statement, health record, vaccination, as well as X-ray type medical examinations.

It is preferable to keep until the liquidation of his retirement everything that is related to your working life such as pay slips, employment contracts, work certificates, statements of daily sickness and maternity allowances .

Until the end of the contract

Ditto, it is necessary to keep certain documents until the end of the contract.

The invoices of a household appliance and the guarantee certificate until the end of the guarantee.

With regard to vehicles, all associated invoices, purchase, repair… as well as the certificate of transfer of the vehicle until the end of the vehicle’s shelf life.

It is also advisable to keep the credit card receipts until receipt of the account statement showing the corresponding balance.

And the certificate of Pôle emploi until obtaining unemployment benefit.

10 year shelf life

It is advisable to keep documents relating to life insurance, bodily injury or work-related invoices for ten years.

5 year shelf life

It is preferable to keep your account statements, check stubs, notices of payment of family allowances for five years.

Just like electricity, gas and water bills.

As well as proof of payment of co-ownership charges and any correspondence with the trustee and the minutes of the general meeting of co-ownership.

3 year shelf life

It is advisable to keep documents such as minutes, tax returns, income tax notices and supporting documents used for three years.

Just like the balance of any account, proof of payment of unemployment benefits, expense reports.

It is also wise to keep the rental contract, the inventory of fixtures, the rent receipt up to three years after the duration of the rental.

2 year shelf life

It is better to keep documents related to insurance, receipts, notices of expiry, letters of termination and proof of payment for two years.

With regard to contracts, it is useful to keep them for two years after the term of the contract.

As proof of return of equipment (such as an internet box), i.e. two years after its return.

It is also necessary to keep for two years the certificate of annual maintenance of a boiler and the proof of payment of the personalized housing assistance (APL).

1 year shelf life

Landline and mobile phone bills, Internet bills must be kept for one year, such as the sweeping certificate, local tax notices: property tax, housing tax and prescriptions are only valid for one year.

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